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Call For 2015 Nominations Current Winners

FREQUENTLY ASKED QUESTIONS (FAQs)
Revised 1/27/14

1. What options are available for submitting an entry so judges can evaluate them online?
a. When you submit your entry there is a place for you to put the URL w/ logon (Nomination Access Data / URL) info for judges to access your site.
b. You can insert screen shots in your submission to show areas you wish to highlight.
c. You can also do a YouTube/Google video of it to show off various functions or areas you wish to draw attention to based on your responses to the criteria. Plug the URL in for judges to see as well.

NOTE: Google recommends that you should not submit passwords through Google Forms. For password protected sites, please send note access information will be sent to Awards Chair. The Chair will provide them to the judges. Award Chair Email: rsmith@usdla.org

2. Is there a space limitation for submissions in terms of number of pages or word count?
NO real page limits...just make sure to hit/answer the criteria and provide evidence, etc. This year we are encouraging entries to host the content on a website and/or place additional material with Dropbox to share as we transition to a new system for 2016.

Dropbox is a free service that lets you bring your photos, docs, and videos anywhere and share them easily. This will be your FREE space to load all related documentation for the judges to review. Remember to provide your “shared” link within the “Nomination Access Data / URL” area of the submission form. For multiple links, feel free to add them to your documentation and/or “Nomination Summary” area of the submission form.

Link to setup your FREE account: https://db.tt/RAf9hHqF

Dropbox Help: https://www.dropbox.com/help
Dropbox Sharing Help: https://www.dropbox.com/help/274

3. For a "website" submission, does this mean the award nominator's content can be put on the submitting company's website and then can one send the URL to USDLA when inputting contact information online?
YES, you can put the URL in (Nomination Access Data / URL area) as you submit it online along with any login and password data. Good to add a word document as well to tell your story / answer the criteria if the site does not do it clearly. Use your website, blog, YouTube/Google video, Facebook, etc. to tell your story and just make sure you answer the areas noted in the criteria. We want you to be creative as you can.


4. Is there a limitation on the number of web pages used to display the nomination content?
NO limit to the number of web pages.

5. Is there a specific format in which the nominator's content should be arranged? For example, is it up to the submitter to organize the material in the best way that reflects the judging attributes?
Arrange it based on the order of the criteria, but it really is your call on format, etc. It is up to you to organize the material in the way you think it will best reflect the judging attributes as well. Have some fun with it as long as you answer the criteria and provide any evidence you can to give the judges a good feel and picture for your submission.

6. How can testimonials be submitted?
You can scan them in and save them as PDF. The Dropbox system will take PDF, .doc or image uploads.

7. When will award winners be notified?
By March 30, 2015, USDLA will notify winners and non-winners by phone and/ or e-mail with follow-up letters.

8. How secure will my material be?
All entries and related courses, material and content are kept confidential for judging purposes only. Dropbox uses Secure Sockets Layer (SSL) and AES-256 bit encryption.

9. Can I submit an award on behalf of my client?
Yes, you can submit a nomination on behalf of your client. Please note that for US government entries, you may have to consult your legal team regarding legal gift restrictions.

10. Is there a limit to the number of submissions an organization can submit?
NO

11. Can I load screen shots of my website, module, etc. since my site is secure with no outside access?

Yes, you can load them in the award system as an example or insert them in your narrative to demonstrate or showcase certain features you want the judges to view.



12. What is the absolute latest time I can submit my award?

All award submissions should be submitted by 12 midnight (ET) on March 09, 2015.

13. What is the cost and is it per award?

The costs are as shown below:
  • 
For Profit Fee: $200.00

  • Non Profit Fee: $100.00

  • Pre-K-12 Fee: $50.00


Yes, the fees are per each entry.

14. Can I mail additional material or copies of my submission(s) to USDLA for consideration?
NO submission(s) will be accepted via mail. All entries and related material must be submitted online via the awards website.

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